KwikPayLite NewsLetter from SYSNET ASSOCIATES (INDIA) PRIVATE LIMITED. Issue No: 011 Dated: 1st August 2008


KwikPayLite allows you to decide if Attendance Calculation is required for working out the
salary of your employees. In 'Employee PayScale' profile, just set the Business Element
'Attendance Calculation' to 'Applicable'.

In the Attendance profile, you can record the number of days the employee has been absent from work. Entering the Attendance for all your employees can be quite a daunting and time consuming task because you still need to enter the attendance details even if the employee has not been absent during the month.
Business Software Solutions
Editor: Mr. M.V. Santhanam
KwikBizLite is a complete Business information system, for any SMB company. It handles key business operations.
KwikPayLite - Your Payroll Software.


'Employee Attendance' data screen in KwikPayLite.

In KwikPayLite, you have a unique feature called 'Action' to process a set of data at one go. First use 'Action' to create the Attendance details for a given month. Next select only the employees who had availed leave or had been absent and using the Modify option enter the necessary details. By this method you can very quickly complete the task of entering the Attendance.
Some Important Elements are:
Year: The Financial Year for which the Attendance is processed. The Financial Year given in the 'App Information' screen is used here. It is important to correctly maintain the Financial Year details in the 'App Information' screen (Press F1 for detail Help on Information).
Month & Month Name: The Month for which the Attendance is processed. It can be a Week or a Fortnight or any other period. We use Month to refer to a period.
Employee Name: The name of the Employee.
Category Type: The Category Type of the Employee.
Days Absent: The number of the day the Employee was absent from work for the given month.
Days on Leave: The number of days the Employee has availed sanctioned leave for the given month.
Days Payable: The number of days in the month the salary is based on. Example, it could be 30 days for all the months or it can be the actual number of days in the given month. This value is referred from the Month profile. The 'Atten Ratio' and 'Calc Ratio' are based on this value.
Calc Ratio: The Salary Calculation ratio. If this value is 1.00, it indicates that the salary is worked out for the full month.
Salary Calculation Type: This indicate the status of 'Salary Calculation Type' set in the 'Employee PayScale' profile for the given month and employee.




Q&A: Your Questions are answered by KwikPayLite Experts, below.
Question 1: Our company does not pay D.A., How do I disable it?
Answer: You need to set the value of D.A. as '0' for all your employees in the 'Employee PayScale' profile.

Question 2: Can we change the monthly Pay Days from the standard 30 days?
Answer: Yes, it can be done. In the 'Month' profile change the value of 'Pay Days' to whatever value you want. This needs to be done before entering the Attendance data or processing the monthly Salary.

Question 3: How to include my Company Logo in the PaySlips?
Answer: Open App 'Infomation'under Admin menu and select the logo file. You need to have the Admin Password to modify the App Infomation. This will automatically include the selected logo in the PaySlips.

Question 4: Is there a multi-user verion of KwikPayLite?
Answer: KwikPayLite is sold only has a single-user version. However, using our upgrade software called 'KwikUpgrade' you can go multi-user. KwikUpgrade cost just Rs. 490/- per user. Depending on the number of user license that is required you need to buy that many copies of KwikUpgrade.

Question 5: Is it necessary to delete the previous Financial Year's data?
Answer: KwikPayLite is designed to have multiple Financial Year's data. At the start of a new Financial Year you need to correctly set the values in the App 'Information' screen. If the old data are not needed you can purge the old data by using the Purge feature, it is advised that you take a backup before using the Purge feature.
Thanks for reading the newsletter. Please do write to us at info@SysnetIndia.com, with your queries. We'll return with much more soon, in the next NewsLetter. Cheers!
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