KwikPayLite NewsLetter from SYSNET ASSOCIATES (INDIA) PRIVATE LIMITED. Issue No: 010 Dated 1st July 2008
In KwikPayLite, an Employee's Master data is stored in three profiles namely 1) 'Employee Master', 2) 'Employee PayScale' and 3) 'Employee Personal Info'. 'Employee PayScale' profile is second of the three profiles. This profile holds the details of the Earning & Deductions and other important information of the Employee that are vital for the computation of the monthly salary. In KwikPayLite, you need to add a new Employee in the 'Employee Master' profile, only. By default an entry for the new employee is automatically created in 'Employee PayScale' profile. Hence, you don't have to go through the 'Add New' mode to mention the various details in this profile. You just need to select the employee and use the Modify feature to enter the necessary details in the 'Employee PayScale' profile. It is important to maintain all the information in this profile correctly, since these are used in the computation of monthly salary. Business Software Solutions
Editor: Mr. M.V. Santhanam
KwikBizLite is a complete Business information system, for any SMB company. It handles key business operations.
KwikPayLite - Your Payroll Software.


'Employee PayScale' data screen.

Important elements in the Employee PayScale profile:

Employee Name: The name of the employee. Employee Name is based on the name of the employee given in 'Employee Master' profile.
Basic: The monthly Basic Pay.
DA: The monthly Dearness Allowance.
VDA: The monthly Variable Dearness Allowance. It is optional. Actual Value needs to be set here.
HRA: The monthly House Rent Allowance.
Conveyance: The monthly Conveyance Allowance.
CCA: The monthly City Compensation Allowance.
Medical: The monthly Medical Allowance.
Overtime: The Overtime Payment, if applicable.
Gross Salary: The monthly Gross Salary.
PF Deduction: The monthly PF deduction.
ESI Deduction: The monthly ESI deduction.
PT Deduction: The monthly Professional Tax deduction.
TDS: The monthly TDS deduction.
Advance Recovered: The monthly installment of the Salary Advance to be recovered.
Gross Deductions: The monthly Gross Deduction.
Net Salary: The monthly Net Salary.
Taxable Income PM: Based on the details furnished in the TDS profile, the Taxable Income Per Month is calculated.
PayScale w.e.f: The date from which the current Pay Scale is effective.
Voluntary PF%: The rate of Voluntary Provident Fund contributed by the employee. This rate is applied on the total of Basic + DA + VDA earned for the month.

and many more...





Q&A: Your Questions are answered by KwikPayLite Experts, below.
Question 1: Our company does not follow the Std PF Limit of Rs. 6500/-. How do we override this rule?
Answer: Open the Information Screen under 'Admin' and change the 'Std PF Limit' to a higher value. If you have already entered the Employee Master data then you also need to change the 'Std PF Limit' in the 'Employee PayScale' profile to a higher value.

Question 2: ESI is calculated even if the Gross Salary is above Rs.10000/-. What should be done?
Answer: In 'Employee PayScale' profile change 'ESI Calculation' to 'No'. If the salary for the month has been processed you need to do it again.

Question 3: Is Professional Tax auto calculated?
Answer: No, Professional Tax is not auto calculated in KwikPayLite. You need to enter the tax amount in the 'Employee PayScale' profile.

Question 4: On processing the salary the Basic, DA & VDA is zero for some employees, why?
Answer: This is because you have not entered the attendance data for these employees in the 'Attendance' profile. If attendance is not applicable for these employees then in the 'Employee PayScale' profile change the 'Attendance Calculation' to 'Not Applicable'. You need to process the salary for the month again.

Question 5: What is the purpose of 'Action' feature?
Answer: The 'Action' feature helps you to process a set of data in one go. For example, if you need to process the salary for about 100 employees, it would take a lot of time to select one employee at a time and process his or her salary. By using the Action, you just need to select the Month & Year and process the salary for employees at one go.

Thanks for reading. Please do write to us at info@SysnetIndia.com, at any time with your queries. We'll return with more soon, in the next NewsLetter.
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