KwikPayLite NewsLetter from SYSNET ASSOCIATES (INDIA) PRIVATE LIMITED. Issue No: 005 Date: 1st February 2008

In this Issue, we will see how the salary for a month is processed. Payroll process is done in the Salary profile. On saving the salary data, KwikPayLite will update the necessary Business Elements in Salary Abstract, PF Accounts & PF Abstract. KwikPayLite provides a quick and easy way of completing your salary chores thru ‘Action’. Action provides the fastest and easiest way to handle large payroll functions, with minimum manual work. KwikPayLite allows you to alter the Statutory Rates as and when the Business Logic changes. This is done in the ‘App Information’ screen. During the processing of monthly salary, certain values and rates are referred from the App Information screen. It is necessary that the the infomation stored in the 'App Infomation' screen are checked and correctly set by you at the beginning of the Financial Year or as and when required. Business Software Solutions
Editor: Mr. M.V. Santhanam

KwikPayLite is a complete and ready-to-use Payroll solution, for Indian Offices and Factories.

KwikPayLite - Your Payroll Software.

Above screen shows the Salary data.

Some Important Elements in Salary Profile are:

Month & Month Name: The Month for which the Salary is processed.
Basic Pay: The Basic Pay is as per the details mentioned in the ‘Employee PayScale’ profile. Depending on the value set in the business elements ‘Attendance Applicable’ or ‘Salary Calculation Type’ the Basic Pay will be calculated.
Dearness Allowance: The Dearness Allowance is as per the details mentioned in the 'Employee PayScale' profile. Depending on the value set in the business elements ‘Attendance Applicable’ or ‘Salary Calculation Type’ the Dearness Allowance will be calculated.
House Rent Allowance: It is based on the HRA details mentioned in the ‘Employee PayScale’ profile. The value set in the business elements ‘Salary Calculation Type’ will determine if HRA is to be paid in full.
Conveyance Allowance: It is based on the Conveyance Allowance details mentioned in the ‘Employee PayScale’ profile. The value set in the business elements ‘Salary Calculation Type’ will determine if Conveyance Allowance is to be paid in full.
CCA: It is based on the CCA details mentioned in the ‘Employee PayScale’ profile. The value set in the business elements ‘Salary Calculation Type’ will determine if CCA is to be paid in full.
Medical Allowance: It is based on the Medical Allowance details mentioned in the ‘Employee PayScale’ profile. The value set in the business elements ‘Salary Calculation Type’ will determine if Medical Allowance is to be paid in full.
Other Allowances: It is based on the Other Allowance details mentioned in the ‘Employee PayScale’ profile. The value set in the business elements ‘Salary Calculation Type’ will determine if this allowance is to be paid in full.
Gross Salary: The sum of all the Earning Heads. This amount will be updated on saving.

Q&A: Your Questions are answered by KwikPayLite Experts, below.

Question 1: Sometimes, I am not able to change Payscale data. Why?
Answer: That means you are in View mode. Ascertain this by looking at the Blue bar at top of the screen. If it has "Modify Employee PayScale data" then you can modify. If not, press F6 Key or "Modify" button to get there.

Question 2: When does Salary Abstract data is updated? Is it during Payslip printing?
Answer: Salary Abstract data are updated when you do Payroll process. All statutory updates are also done during Payroll job itself. Payslip printing is only a Report activity. You can print Payslips once, more than once or skip too.

Question 3: We do not have a practice of giving Payslips to employees. Do we still need to print Payslips?
Answer: Not required. Payroll job takes care of all updates. Any report that is available is meant for MIS or Statutory requirements only. They can be printed at anytime or skipped.

Question 4: After running Payroll, I changed some Payscale data. But, these are not reflecting in Salary data. Why?
Answer: If Salary is already prepared, please undo first. Then, change the Payscale data. Then run Payroll again.

Question 5: I tried many options and learnt about KwikPayLite. Now, I want to get rid of these data and start afresh. How?
Answer: Just "Go Live". Choose Go Live option from Admin menu and provide password. Thats all. All your Sample data are removed and you can enter Live data & move on.

Thanks for reading. Please do write to us at info@SysnetIndia.com, at any time with your queries. We'll return with more soon, in the next NewsLetter.
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