EasyPlant NewsLetter from SYSNET ASSOCIATES (INDIA) PRIVATE LIMITED. Issue No: 009 Date: 1st May 2008

In this issue, we will see how the details of the Items that are sent to the sub contractor and also received back are stored in this profile. A delivery note for the Items being sent can be generated. In EasyPlant, so before creating SubContractor data you should enter the SubContractor name in Supplier Profile.

Editor: Mr. A. Krishi

AppCreator ID for EasyPlant is ‘EasyPlant’ and the password is ‘EasyPlant’

EasyPlant - A Manufacturing System for SMB.

The Subcontractor Data Screen. The important elements in this profile are:

Doc No: By default this number is auto incremented sequentially. The number has to be unique, duplicate PO Numbers is not allowed. Only for the first entry user needs to give the starting sequence, example SS/002.

Supplier Name: The Sub Contractor or Supplier to whom the goods are being sent for processing. The list of the sub contractors is stored in the Supplier profile.
Item Category: The category of the Item. The ‘Item Category’ is selected from the list, which is based on the categories stored in the ‘Item’ profile.
Item Name: The name of the Item that is sent. The ‘Item Name’ is selected from the list, which is based on the Item names stored in the ‘Item’ profile.
Doc Date: The date on which the Item is sent to the sub contractor. While creating a new entry the current date in your computer is shown by default. The user can change the date, if required. The format of the date is as per your computer settings.
Reference No: The reference to this document, to be manually entered.
UOM: The unit of measure of the Item, this is auto displayed based on the ‘Item Name’ selected.
Qty Sent: The quantity of the Item sent to the Sub Contractor.
Qty Received: The quantity of the Items received back after processing from the Sub Contractor.
Qty Pending: The balance quantity to be received from the Sub Contractor.
Remarks: Any remarks or comments can be entered in several lines.

Q&A: Your Questions are answered by EasyPlant Experts, below.

Question 1: How to restrict User Access in EasyPlant ?
Answer: Manager – Has full access to all the profiles.
Sales – Has access only to these profiles Category, Product, Customer, Quotation, Quotation Line, Invoice, Invoice Line, Receipts and Allocation-Sales.
Purchase – Has access only to these profiles Category, Item, Supplier, Item Supplier, PO, PO Line, SubContracting, Payments and Allocation-Purchase.
Stores – Has access only to these profiles Item, Product, GRN, GRN Line, MIN, Purchase Returns, Sales Returns, Production Returns, Stock Scrapped-Items and Stock Scrapped-Products.
Production – Has access only to these profiles Category, Product, Work Order, MIN and Production Credit Note.

Question 2: How Allocation Sales Profile works in EasyPlant?
Answer: This profile is an extension of the ‘Receipts’ profile. This profile holds the details of the sales invoices that are settled partially or completely.
The ‘Receipt Status’ of the receipt in ‘Receipts’ profile should be ‘Open’, before being used in this profile.
It is important to select the correct sales invoice, on selecting an invoice the balance receivable will be displayed. Only if the ‘Balance Receivable’ for the selected invoice is more than zero it can be used here.

Question 3: What are the Business Logic thar are applied in 'MIN' profile of EasyPlant?
Answer: MIN Date: The date of the MIN cannot be earlier than the 'WO Start Date'. The message "MIN's MIN Date should be Less Than or Equal to MIN's WO Start Date" will be displayed if 'MIN Date' given is prior to the 'WO Start Date' mentioned in the 'Work Order' profile.
Request Qty: The quantity request cannot be zero.
Issue Qty: The quantity issued cannot be more than the 'Requested Qty' the message "MIN's Issue Qty should be Less Than or Equal to MIN's Requested Qty" will be displayed if you are trying to enter a higher 'Issue Qty'.
Issue Cost: This value is calculated based on the 'Issue Qty' & 'Avg. Item Cost'. The 'Raw Material Cost' in 'Work Order' profile and the 'Production Value' in Product profile is updated with this value.

Question 4: By Changeing the Invoice Status as 'Cancel' will it reset the Stock Position in EasyPlant?
Answer: No, Just changeing the Invoice Status to 'Cancel' it is not possible to reset the Stock Position. You have to set 'Invoice Qty' to Zero in 'Invoice Line' Profile's and also change the Status of the Invoice to Cancel.

Question 5: Where can I get the latest Version of EasyPlant?
Answer: EasyPlant is purchased from us directly. Please send your requirements (No.of licenses required, etc) by email. We will send a Quote.

Thanks for reading. Please do write to us at info@SysnetIndia.com, at any time with your queries. We'll return with more soon, in the next NewsLetter. Cheers!
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