EasyPlant NewsLetter from SYSNET ASSOCIATES (INDIA) PRIVATE LIMITED. Issue No: 005 Date: 1st January 2008
This issue helps you to prepare a GRN, Goods Receipt Notes are prepared for the Items received. A GRN is prepared only against a Purchase Order and only if the PO Status is ‘Approved’. Only through this document the stock of the Item received is updated. It is important that Purchase Orders are raised for Items that are purchased and stock has to be maintained. Goods can be received against a Purchase Order only if the Status of the PO is ‘Approved’. Hence it is important that the ‘PO Status’ in PO profile is maintained correctly. The GRN value is calculated based on the ‘Accepted Qty’ only and not on the actual quantity supplied by the supplier. Editor: Mr. A. Krishi
EasyPlant Inventory Management Function supports the maintenance and monitoring of stock of all input Materials and Finished goods.
EasyPlant - A Manufacturing System for SMB.


Above screen shows the GRN Screen. 		Business Logics Used in EasyPlant:

Basic Value: The total basic value of all the Items of the GRN and is updated from ‘GRN Line’ profile.

Tax Value: The total tax value of all the Items of the GRN and is updated from ‘GRN Line’ profile.

Total Value: The total value of the GRN which is the sum of Basic Value + Tax Value.

Amount Paid: The total amount paid against this GRN or Supplier’s Bill No is updated from the ‘Allocation-Purchase’ profile.

Balance Payable: The balance amount payable is the result of ‘Total Value R/O’ minus ‘Amount Paid’ plus ‘Dr Note Amount’ minus ‘Cr Note Amount’.

Excise Value: The total excise value of all the items of the GRN and is updated from ‘GRN Line’ profile.

Cess Value: The total cess value of all the items of the GRN and is updated from ‘GRN Line’ profile.

GRN can be created only if the ‘PO Status’ in PO profile is ‘Approved’. The message “GRN’s PO Status should be Equal to Approved” will be displayed if ‘PO Status’ of PO profile is not ‘Approved’.




Q&A: Your Questions are answered by EasyPlant Experts, below.
Question 1: I got the message “Invoice’s Quotation Status should be Equal to Confirmed” while trying to create a Invoice. What does this mean?
Answer: Invoice can be created for a Quotation only if the ‘Quotation Status’ in Quotation profile is ‘Confirmed’. The message “Invoice’s Quotation Status should be Equal to Confirmed” will be displayed if ‘Quotation Status’ of Quotation profile is not ‘Confirmed’

Question 2: How Item YearEnd Profile works in EasyPlant?
Answer: The ‘Item YearEnd’ profile is basically used for updating the Opening Stock Quantity and Value for an Item. If you are going to use EasyPlant for the first time, use this profile to enter the Item’s Opening Stock Quantity and Value. In this case you will have to enter the data only for those Items that have Opening Stock Quantity & Value. The data has to be manually entered for each of the Items one by one. If you have been using EasyPlant to record all your inventory transaction for the current accounting year – Use this profile to move the Item’s Closing Stock Quantity and Value at the end of the current accounting year as the Opening Stock Quantity and Value for the new accounting year. In this case you can use the ‘Action feature’ to move the values at one go for all the Items.

Question 3: By Changing the Status of the invoice "cancelled" what about the stock position will it reset the stock position ?
Answer: In EasyPlant By changing the status of the Invoice to ‘Cancelled’ will NOT reset the stock position, you will also have to change the ‘Invoice Qty’ in the ‘Invoice Line’ profile to zero.

Question 4: : How MIN Profile works in EasyPlant?
Answer: The list of Items and the quantity issued for production against a Work Order is stored in this profile. Based on the Issue Quantity the ‘Closing Stock Qty & Value’ in Item profile is updated, the ‘Raw Material Cost’ of Work Order profile is also updated. The Production department will first create the MIN based on the Items that are required for carrying out the production of a particular Work Order and the ‘Request Qty’ has to be entered by the production department. The Stores can enter only the ‘Issue Qty’ for the MINs created by the Production department. Only after the Stored enter the ‘Issue Qty’ the necessary updation and calculations will take place. The ‘WO Status’ of Work Order profile has to be ‘In Progress’ for MINs to be created.

Question 5: How Easyplant take cares, If Sales return Quantity more than invoice Quantity ?
Answer: The ‘Return Qty’ cannot be more than the ‘Invoice Qty’. The message “Sales Return’s Return Qty should be Less Than or Equal to Sales Return’s Invoice Qty” will be displayed.
Thanks for reading. Please do write to us at info@SysnetIndia.com, at any time with your queries. We'll return with more soon, in the next NewsLetter. Cheers!
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